Artwork Location History on Mobile 📱 | ARTERNAL Help Center

Artwork Location History on Mobile 📱

Track where an artwork has been over time. View location changes, manage sublocations, add notes, and assign contacts - right from mobile.

Written by Kalila Richards
January 5, 2026

Artwork Location History lets you see where an artwork has been over time, helping you track movement between studios, storage, galleries, and exhibitions.

From mobile, you can review past locations, update the current location, add sublocations, notes, and assign a contact for accountability.

Before You Start

Before updating an artwork’s location on mobile, keep in mind:

Mobile allows you to select from existing locations only
If a location hasn’t been used or saved before, it must first be created and saved on desktop
Once saved on desktop, the location will automatically appear as an option on mobile

How to View Artwork Location History (Mobile)

Step 1: Open the Artwork

Open the ARTERNAL mobile app and tap on the artwork you’d like to review.

Step 2: Open Artwork Actions

Tap the ⓘ Info icon in the top corner of the artwork.

Step 3: Select Location History

From the menu, select Location History to view a chronological list of the artwork's locations.

Each entry shows:

Location and sublocation
Date and time of the update
The user who made the change

Step 4: How to Add a Location Entry

Adding a New Location (Mobile)

When adding a new artwork location, you can select from existing locations.

Tap Edit

From the artwork’s Location History, tap Edit to update to the current location. If you would like to add a past location, that must be on the desktop version.

Choose a Location

If the location already exists, simply select it from the list.
If the location has not been used or saved before, you’ll need to create and save it first on desktop.

📌 New locations must be saved on desktop before they can be selected on mobile.

Once the location exists, it will appear in the mobile list and can be used going forward.

Step 5: Save Changes

Tap Save to add the artwork. The change will automatically be added to the artwork’s Location History.

What Location History Is Used For

Track artwork movement across cities, fairs, and storage
Maintain a clear audit trail for logistics and exhibitions
Add internal notes for context (shipping, condition, timing)
Associate responsibility by assigning a contact

❓ FAQs

Q: Are location changes tracked automatically?
A: Yes. Every time a location is updated, it’s recorded with a timestamp and user name.

Q: Does this affect the artwork’s Activity Timeline?
A: Yes. Location updates also appear in the artwork’s Activity Timeline for full visibility.