# Artwork Location History on Mobile 📱

Track where an artwork has been over time. View location changes, manage sublocations, add notes, and assign contacts - right from mobile.

Written by Kalila Richards  
January 5, 2026

## Table of contents
- [Before You Start](https://support.arternal.com/en/articles/13288555-artwork-location-history-on-mobile#h_47ce764c94)
- [How to View Artwork Location History (Mobile)](https://support.arternal.com/en/articles/13288555-artwork-location-history-on-mobile#h_c9a2be5875)
- [Step 1: Open the Artwork](https://support.arternal.com/en/articles/13288555-artwork-location-history-on-mobile#h_b3d4fa6a98)
- [Step 2: Open Artwork Actions](https://support.arternal.com/en/articles/13288555-artwork-location-history-on-mobile#h_297049aa58)
- [Step 3: Select Location History](https://support.arternal.com/en/articles/13288555-artwork-location-history-on-mobile#h_b94ff21496)
- [Step 4: How to Add a Location Entry](https://support.arternal.com/en/articles/13288555-artwork-location-history-on-mobile#h_85c962047a)
- [Step 5: Save Changes](https://support.arternal.com/en/articles/13288555-artwork-location-history-on-mobile#h_c8cb14cc53)
- [What Location History Is Used For](https://support.arternal.com/en/articles/13288555-artwork-location-history-on-mobile#h_4278a47810)

Artwork Location History lets you see **where an artwork has been over time**, helping you track movement between studios, storage, galleries, and exhibitions.

From mobile, you can review past locations, update the current location, add sublocations, notes, and assign a contact for accountability.

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## Before You Start

Before updating an artwork’s location on mobile, keep in mind:

- Mobile allows you to **select from existing locations only**
- If a location **hasn’t been used or saved before**, it must first be **created and saved on desktop**
- Once saved on desktop, the location will automatically appear as an option on mobile

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## How to View Artwork Location History (Mobile)

### Step 1: Open the Artwork

Open the ARTERNAL mobile app and tap on the artwork you’d like to review.

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### Step 2: Open Artwork Actions

Tap the **ⓘ Info icon** in the top corner of the artwork.

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### Step 3: Select **Location History**

From the menu, select **Location History** to view a chronological list of the artwork's locations.

Each entry shows:
- Location and sublocation
- Date and time of the update
- The user who made the change

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### Step 4: How to Add a Location Entry

#### Adding a New Location (Mobile)

When adding a new artwork location, you can select from existing locations.

### Tap **Edit**

From the artwork’s **Location History**, tap **Edit** to update to the current location. _If you would like to add a past location, that must be on the desktop version._

### Choose a Location
- If the location already exists, simply select it from the list.
- If the location **has not been used or saved before**, you’ll need to **create and save it first on desktop**.

📌 _New locations must be saved on desktop before they can be selected on mobile._

Once the location exists, it will appear in the mobile list and can be used going forward.

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### Step 5: Save Changes

Tap **Save** to add the artwork. The change will automatically be added to the artwork’s Location History.

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## What Location History Is Used For
- Track artwork movement across cities, fairs, and storage
- Maintain a clear audit trail for logistics and exhibitions
- Add internal notes for context (shipping, condition, timing)
- Associate responsibility by assigning a contact

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## ❓ FAQs

**Q: Are location changes tracked automatically?**  
A: Yes. Every time a location is updated, it’s recorded with a timestamp and user name.

**Q: Does this affect the artwork’s Activity Timeline?**  
A: Yes. Location updates also appear in the artwork’s Activity Timeline for full visibility.