Understanding PDF Types for Inventory in ARTERNAL | ARTERNAL Help Center
Understanding PDF Types for Inventory in ARTERNAL
Learn about the different types of PDFs available in ARTERNAL and what information each one includes to best meet your needs.
Written by Yujia Zheng
October 17, 2024
In ARTERNAL, you can generate various types of PDFs from the selection cart or inventory sets, each designed for different situations.
Below is an introduction and comparison of the different PDF types, showing what information each includes or excludes, along with their best use cases.
PDF Type Comparison Table
| PDF Type | Does include | Does NOT include |
| List | Status VAT Status Alt Views Shipping notes |
|
| 2 or 4 per page | Alt Views Shipping notes |
|
| Tear sheet | Shipping notes | |
| Fact sheet | Artwork History Shipping notes |
|
| Data sheet | Date added Sold by |
PDF Type Details
List PDF
- Overview: Contains minimal information and generates a checklist of artworks. It includes the artwork caption, and you can add prices and set titles.
- Best Use: Ideal for printing out checklists for gallery front desks or art fair booths.
2 or 4 per page PDFs
- Overview: These have the same available information—artwork caption, prices, set titles, availability status, and VAT status. The difference lies in the layout.
- Best Use: Use the 4 per page layout for wall labels or when smaller images are sufficient.
Tear Sheet PDF
- Overview: Displays the largest images, along with artwork caption, prices, set titles, availability status, VAT status, and alt views.
- Best Use: Perfect for sending clients a detailed view of an artwork, including close-ups or alternate views.
Fact Sheet PDF
- Overview: The most comprehensive PDF type, including shipping notes and artwork history such as provenance, exhibition history, and literature.
- Best Use: Great for showcasing an artwork's stellar provenance or full history.
Data Sheet PDF
- Overview: Built for internal use, including registrar or sales team information. This PDF automatically includes internal data like user who sold the work, sales tax, and the date the artwork was added to ARTERNAL.
- Best Use: For internal tracking and inventory management.
Frequently Asked Questions (FAQ):
Q: What is the difference between 2-per-page and 4-per-page PDFs?
A: The main difference is the layout. 4-per-page is better for wall labels, while 2-per-page provides larger images.
Q: Which PDF type includes shipping notes and artwork history?
A: The Fact Sheet PDF includes both shipping notes and artwork history, making it ideal for detailed artwork documentation.
Q: Can I include alternate views of an artwork in a PDF?
A: Yes, the Tear Sheet PDF allows you to include alternate views of the artwork.