How to Create and Use Inventory Custom Fields in ARTERNAL

Learn how to create, edit, and use custom fields in ARTERNAL’s inventory to organize and manage artwork information.

Written by Yujia Zheng
June 6, 2025

Table of contents

• Step 1: Create a New Custom Field
• Step 2: Add Field Details
• Step 3: View Your Custom Field
• Step 4: Edit or Archive Custom Fields
• Step 5: Recover Archived Fields
• Step 6: Search with Custom Fields
• Step 7: Include Custom Fields in Artwork Captions

ARTERNAL allows users to create custom fields in the Inventory section to better document and organize artwork information. Here's how to set up and manage custom fields for your inventory.

Step 1: Create a New Custom Field

• Navigate to Settings > Organization > Custom Fields > Inventory.

Step 2: Add Field Details

• Click + New Field and, in the prompt, enter the field name and an optional description.
• Select a field type and field group, then choose whether other users can edit this field.
• After filling out the prompt, click Create Field.

Step 3: View Your Custom Field

• Refresh the page, go to any inventory, and scroll down to the Custom Fields section. Your newly created field will appear.

Step 4: Edit or Archive Custom Fields

• To edit or archive existing fields, go to Settings > Custom Fields > Inventory. Click on any field to make changes.

Step 5: Recover Archived Fields

• To recover archived fields, click the Archived tab and restore fields from there.

Step 6: Search with Custom Fields

• To search using custom fields, go to Inventory > Filters, select the custom field, and search within the filter.

Step 7: Include Custom Fields in Artwork Captions

• You can include custom fields in artwork captions by going to Settings > Inventory > Caption Formatter. Copy and paste any custom field into the text box and click Save Changes.

Frequently Asked Questions (FAQ):

Q: How do I create a custom field in ARTERNAL’s inventory?
A: Go to Settings > Organization > Custom Fields > Inventory, then click + New Field to add a new custom field.

Q: Can I control who edits the custom fields?
A: Yes, when creating the custom field, you can choose whether other users have permission to edit it.

Q: How do I include custom fields in artwork captions?
A: Go to Settings > Inventory > Caption Formatter, copy the custom field you want, and paste it into the text box. Click Save Changes.

Q: Can I search inventory using custom fields?
A: Yes, you can filter and search by custom fields by going to Inventory > Filters and selecting the desired custom field.