Managing Artworks Using ARTERNAL’s Inventory Selection Cart

Written by Kalila Richards
October 17, 2024

Managing multiple artworks can be time-consuming, but ARTERNAL’s Inventory Selection Cart streamlines this process by offering batch editing tools. Here’s how to effectively use the selection cart to make updates and manage your artwork inventory:

Email Selected Artworks

• Click the Email Selected icon to start a Smart Mail featuring the artworks in your selection cart. Choose which information about the artwork to include. Try it here

Add to List

• Use the Add to List icon to add selected artworks to a new or existing list. This helps keep your inventory organized. Try it here.

Create PDF

• To generate a PDF of the artworks in your cart, click the Create PDF icon. Choose from document types like:

  • List
  • 4 per page
  • 2 per page
  • Tear Sheet
  • Fact Sheet
  • Data Sheet
  • Customize what information to include or exclude in your PDF before creating it.

• Try it here

Batch Edit Availability, Work Status, & Location

• Update multiple artworks simultaneously to save time. Here’s how:

  1. Add artworks to the selection cart by clicking their images or checkboxes.
  2. Navigate to the selection cart and click the three-dot icon.
  3. Select the information you want to edit, make changes in the pop-up window, and confirm.

• Try it here.

Batch Add Tags

• Easily tag multiple artworks at once:

  1. Click the three-dot icon and select Add Tags.
  2. Enter the tags and click the + button to create new ones.
  3. Click Apply Tags to save.

• Try it here

Set Acquisitions

• To apply acquisition or consignment terms to multiple artworks:

  1. Click the three-dot icon and select Set Acquisitions.
  2. Choose the appropriate acquisition type and confirm. For consigned works, add the terms in the pop-up window.

• Try it here.

Create Invoice

• Generate an invoice quickly:

  1. Select artworks and add them to the selection cart.
  2. Click the three-dot icon and choose Create Invoice.

• Try it here.

Archive Works

• Archive multiple artworks at once:

  1. Add the artworks to the selection cart.
  2. Choose Archive Works from the cart options.

• Try it here.

Clearing the Selection Cart

• To empty the selection cart:

  1. Click the CLEAR icon (red stop icon) in the bottom-right corner of the cart.

• Try it here.

Reordering Artworks

• To reorder artworks for a PDF:

  1. Add artworks to the selection cart and click the Re-Order button.
  2. Drag and move the artworks into the desired order.
  3. Click Save Order to confirm.

• Try it here

Frequently Asked Questions (FAQ):

Q: How do I create a PDF with a custom artwork order?
A: After adding artworks to the selection cart, click Re-Order, drag and arrange the artworks, then click Save Order.

Q: Can I email selected artworks directly from the selection cart?
A: Yes, click the Email Selected icon to start a Smart Mail and choose what artwork details to include.

Q: How do I make batch updates to availability and work status?
A: Select artworks, click the three-dot icon in the selection cart, choose the information to edit, and confirm your changes.