# Managing Artworks Using ARTERNAL’s Inventory Selection Cart

Written by Kalila Richards  
October 17, 2024

Managing multiple artworks can be time-consuming, but ARTERNAL’s **Inventory Selection Cart** streamlines this process by offering batch editing tools. Here’s how to effectively use the selection cart to make updates and manage your artwork inventory:

## **Email Selected Artworks**  
- Click the **Email Selected** icon to start a **Smart Mail** featuring the artworks in your selection cart. Choose which information about the artwork to include. Try it [here](https://www.iorad.com/player/2311738/Inventory-Selection-Cart---Email-Selected)

### **Add to List**  
- Use the **Add to List** icon to add selected artworks to a new or existing list. This helps keep your inventory organized. Try it [here.](https://www.iorad.com/player/2311707/Inventory-Selection-Cart---Add-to-List)

## **Create PDF**  
- To generate a PDF of the artworks in your cart, click the **Create PDF** icon. Choose from document types like:
    - List  
    - 4 per page  
    - 2 per page  
    - Tear Sheet  
    - Fact Sheet  
    - Data Sheet  
    - Customize what information to include or exclude in your PDF before creating it.

- Try it [here](https://www.iorad.com/player/2311729/Inventory-Selection-Cart---Create-PDF)

## **Batch Edit Availability, Work Status, & Location**  
- Update multiple artworks simultaneously to save time. Here’s how:
    1. Add artworks to the selection cart by clicking their images or checkboxes.
    2. Navigate to the selection cart and click the **three-dot** icon.
    3. Select the information you want to edit, make changes in the pop-up window, and confirm.

- Try it [here](https://www.iorad.com/player/2311744/Inventory-Selection-Cart---Making-Batch-Edits-To-Availability--Work-Status----Location-).

## **Batch Add Tags**  
- Easily tag multiple artworks at once:
    1. Click the **three-dot** icon and select **Add Tags**.
    2. Enter the tags and click the **+** button to create new ones.
    3. Click **Apply Tags** to save.

- Try it [here](https://www.iorad.com/player/2311757/Inventory-Selection---Batch-Add-Tags)

## **Set Acquisitions**  
- To apply acquisition or consignment terms to multiple artworks:
    1. Click the **three-dot** icon and select **Set Acquisitions**.
    2. Choose the appropriate acquisition type and confirm. For consigned works, add the terms in the pop-up window.

- Try it [here](https://www.iorad.com/player/2311768/Inventory-Selection-Cart---Batch-Acquisitions).

## **Create Invoice**  
- Generate an invoice quickly:
    1. Select artworks and add them to the selection cart.
    2. Click the **three-dot** icon and choose **Create Invoice**.

- Try it [here](https://www.iorad.com/player/2311783/Inventory-Selection-Cart---Create-Invoice).

## **Archive Works**  
- Archive multiple artworks at once:
    1. Add the artworks to the selection cart.
    2. Choose **Archive Works** from the cart options.

- Try it [here](https://www.iorad.com/player/2311792/Inventory-Selection-Cart---Archive-Works).

## **Clearing the Selection Cart**  
- To empty the selection cart:
    1. Click the **CLEAR** icon (red stop icon) in the bottom-right corner of the cart.

- Try it [here](https://www.iorad.com/player/2311797/Inventory-Selection-Cart---Clearing-the-Cart).

## **Reordering Artworks**  
- To reorder artworks for a PDF:
    1. Add artworks to the selection cart and click the **Re-Order** button.
    2. Drag and move the artworks into the desired order.
    3. Click **Save Order** to confirm.

- Try it [here](https://www.iorad.com/player/2311810/Inventory-Selection-Cart---Re-ordering-Artwork)

## Frequently Asked Questions (FAQ):

**Q: How do I create a PDF with a custom artwork order?**  
**A:** After adding artworks to the selection cart, click **Re-Order**, drag and arrange the artworks, then click **Save Order**.

**Q: Can I email selected artworks directly from the selection cart?**  
**A:** Yes, click the **Email Selected** icon to start a Smart Mail and choose what artwork details to include.

**Q: How do I make batch updates to availability and work status?**  
**A:** Select artworks, click the **three-dot** icon in the selection cart, choose the information to edit, and confirm your changes.